Let’s assume you have an office with a door you can close. When you want to avoid interruptions, just put an appropriate sign on your door and close it. If necessary, clear the procedure with your superior.
Your note might be subtle such as “Please do not disturb until 10:00 a.m.,” or it might be more direct, such as “Upon pain of death, do not open this door until 10:00 a.m.” The nicer you are, the less others will be tempted to test your resolve. The note on my door reads “Please do not interrupt when this door is closed unless you have an incredibly great idea that will further the mission of CSM.”
Be sure to remove the sign when it is not applicable, or word it in such a way it is clear when you do wish it to be observed.
Handling Visitors Who Persist
If someone does knock, the easiest way to resist the interruption is to just not answer. All but the most fearless will give up at that point. If you do answer, you have just given up your greatest advantage. The door will open, and then you’ll have to take the initiative to avoid further intrusion.
Assuming your visitor either continues to knock until you answer, or even opens the door without your permission, you should immediately rise from your sitting position and walk toward them. The closer you can keep them to the doorway, the better off you’ll be.
Be friendly and don’t refer to the fact that they have just ignored basic human courtesy. Field the question or concern as politely as possible without indicating that you are not one bit interested in pursuing the matter any longer than absolutely necessary.
If you still can’t end the interruption, try moving toward the door and out of your office toward a neutral location like the water cooler or coffee pot. Let your guest follow you or even gently help them by placing your hand under their elbow and escorting them along with you. Believe it or not, the person fitting this description won’t even realize what you are doing.
Standing Firm
It won’t take long for everyone to understand that you’re serious when the note is on your door if you enforce your request for privacy when you are interrupted. Otherwise your notes will eventually be ignored. It’s okay to make exceptions, but they need to be just that — exceptions to the general rule.
If you can establish regular times that you wish to be uninterrupted, that’s even better. A great time to begin is with your planning and organization time or during your quiet time if you do that in your office. It will also help your reputation for efficiency and organization if you have a regular time without interruption. Others will come to you for advice and assistance on personal organization (at the right time), and you’ll get a lot more accomplished.
Next Week
Is it possible to avoid interruption when your office has no door? Next week we will take a look at how to maintain your privacy in the midst of a busy office.
Positions Available
Christian Stewardship Ministries has a part time temporary administrative position of Banquet Coordinator available in Fairfax City, Va effective immediately. $10-$12 per hour, 20 hours per week.
Christian Stewardship Ministries has a part time permanent administrative position available in Fairfax City, VA effective immediately. $12 per hour, 20-32 hours per week.
Applicants for both positions must have knowledge of the Bible, a clear understanding of John 3:5-7, intuitive computer, website, on line management and organizational skills, with the ability to multi-task, and enthusiasm for learning new skills and office procedures. This is an ideal position for a retiree or stay at home mom who wishes to return to the workplace and make a difference for God’s Kingdom on Earth. We are now interviewing qualified candidates. Email resume and qualifications to Ken@csmin.org or fax to 703-273-1795.